The template:
Subject: Application for [Role] — [Your Name]
Hi [Recruiter Name],
I'm applying for the [Role] at [Company] and have attached my resume.
One reason I think I'm a fit: [specific reason — a number, project, or skill match from the JD].
Happy to share more or set up a call. Thanks for considering.
Best, [Your Name] [Phone] | [LinkedIn URL]
That's it. 3-5 sentences.
What to include
- Subject line: Role + your name. Specific.
- Greeting: Recruiter name if you have it; "Hi Hiring Team" if not.
- What you're applying to.
- One specific reason you're a fit — concrete, not generic.
- Clear ask.
- Sign-off + contact info.
Resume file naming
firstname-lastname-resume.pdf — clean, identifiable.
What to skip
- Long backstory
- Generic flattery
- Restating the resume in the email body
- "I hope this finds you well"
When the email is the cover letter
Many recruiters prefer the cover letter in the email body instead of an attachment. If the application doesn't ask for a separate cover letter, write it inline — same length and structure as a regular cover letter, just emailed.
The bigger pattern
A short, specific email beats a long generic one. Recruiters scan first and read what's tight.
Sorce auto-applies for you with tailored cover letter on every job — 40 free swipes a day, AI agent submits.
For more: how to write a job application email, professional email example, how to make a cover letter.
Frequently Asked Questions
- Should I just send the resume with no message?
- No. A resume with no body looks careless. A short message takes 30 seconds and shifts you out of the spam-feeling pile.
- Should I include the cover letter in the email body?
- Often yes — many recruiters prefer reading it inline rather than opening a separate file.
- What format should I attach the resume in?
- PDF. Preserves formatting, renders consistently.
- How should I name the file?
- firstname-lastname-resume.pdf. Recruiters get hundreds of files named 'Resume.pdf' — yours stands out.