The template:
Hi [Manager],
Please accept this email as formal notice of my resignation from [Company]. My last day will be [Date], two weeks from today.
I'm grateful for my time at [Company] and the opportunities I've had on the [Team] team. Happy to support a smooth handoff over the next two weeks.
Best, [Your Name]
Copy. Edit. Send.
Variations
Standard:
"Please accept this as formal notice. My last day will be [Date]. Happy to help with handoff."
Warm:
"It's been a meaningful chapter for me. Please accept this as my formal two weeks' notice; last day [Date]."
Brief:
"Formal notice of resignation. Last day [Date]."
What to include
- Formal notice statement
- Last day
- Brief gratitude (optional)
- Offer to help (optional)
- Sign off
What to skip
- Reason for leaving (verbal only)
- New job details
- Complaints
- Personal life details
Delivery sequence
- Verbal conversation with manager (in person or video).
- Send this letter immediately after, same day.
- Tell your team after manager has been notified.
- Document handoff for each ongoing project.
After
HR will reach out for offboarding. Standard process.
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For more: resignation letter example, simple resignation letter, how to write a resignation letter.
Frequently Asked Questions
- Do I need a formal letter or is email fine?
- Email is fine at most modern offices. Some traditional industries (law, government, healthcare) expect a printed letter.
- Should I CC HR?
- Optional. Some companies prefer it; others have your manager forward.
- Can I copy this template directly?
- Yes — that's what it's for. Edit the bracketed fields and send.
- What's the right tone?
- Professional and brief. Keep emotion in verbal conversation; documentation should be clean.